The Art of Delegation: How to Free Up Your Time and Get More Done

Most internet searches for “delegation” result in articles designated for managers and employers. While this skill, of course, has its benefits in a business context, delegation is a useful tool for freeing up time in any area of life. Today, we’ll look at delegation in a general context so you can effectively use it at work, home, hobby clubs, spiritual organizations, and anywhere else you may find it useful.

Benefits of Delegation

 

It can be hard for some people to let go and accept help for numerous reasons. However, you’ll find that delegation of tasks has benefits that far outweigh the undesired feelings that may come at first. Some of these benefits include:

• Saving time

• Building your own and others’ skillsets

• Preparing others to handle tasks independently in the future

• Increasing motivation

• Improving relationships

Tips for Successful Delegation

 

Successful delegation requires finesse and good communication. To delegate tasks properly, consider the following tips:

• Communicate your overall goals clearly.

• Allow for team member feedback.

• Play on individual strengths.

• Establish a clear channel for subsequent communication.

• Be patient and accept that mistakes will be made.

• Monitor progress and make changes as needed.

Communicating Effectively

Delegation can come across as authoritarian or laziness if not used properly. The first thing to keep in mind is your tone of voice and the words you use. Present the reason for delegation in a neutral tone and explain it in terms of how it provides mutual benefits to everyone. For example, instead of saying “We all live here. We’re each going to do our fair share.,” say “We can all be happier if everyone pitches in on chores.”

 

Second, clarity in delegation is essential. If you don’t clearly define the tasks, there is a good chance that things will be missed or completed improperly, causing even more work in the end. For example, instead of just saying “You’re in charge of the equipment.,” you should make a list of what equipment is needed and instructions for how to prepare it.

Using Strengths

Determining each other’s strengths requires input from at least two people; the individual and the person delegating the task. It’s always important to ask a person about their strengths. They may have skills and training you were unaware of. In addition, you’ll also want to take your own observations into account. Based on what you come up with together, you can mutually determine which task would be best suited for their skills and needs.

Utilizing Feedback and Shortcomings

When you first delegate tasks, it’s important to listen to the concerns of the people you’re delegating to. Remember that just because something doesn’t seem important to you, it doesn’t mean it’s not important to someone else. Take this opportunity to address fears, offer advice, and work together on a game plan for success.

 

You should also determine a process for monitoring progress. For instance, you could schedule routine meetings to discuss what’s working and what isn’t. Create an atmosphere that encourages open communication and supports one another through the learning curves. In some cases, you could also use certain outcomes to monitor progress, such as sales, time spent, etc.

When to Use Delegation

Delegation isn’t necessary in every task. If the task is simple and there’s no harm in completing it yourself, then there’s no need to force delegation just for the sake of doing it. However, there are some factors to consider when deciding if you should delegate a task, including:

• Personal stress caused by taking on the task yourself

• Preparing others to take your place

• Opportunity for skill development

• Equality in time and effort

• Current abilities of yourself and others

• Benefits to others

References

 

https://online.hbs.edu/blog/post/how-to-delegate-effectively

 

https://www.forbes.com/sites/eliamdur/2022/11/08/delegating-part-ii-seven-benefits-of-delegating/?sh=29118d377d55

 

https://www.linkedin.com/advice/0/how-do-you-communicate-clear-specific-instructions

 

Finding Balance Between Your Personal and Professional Life

In today’s fast-paced society, many feel that all they do is work without time left for family, friends, and leisure activities. While we are grateful that we have jobs, struggling to keep up with heavy workloads, other career challenges, and personal lives can be overwhelming. 

 

We tend to get so caught up in the rush that we forget to care for ourselves. As our stress increases, various physical and mental health issues, such as decreased immunity, poor concentration, irritability, depression, high blood pressure, and more, can occur.

 

Work-life balance is one of the most important considerations for your quality of life. The path to well-being is finding the balance between work and personal life. The following are several strategies to help reduce stress and achieve the desired balance. 

 

• Practice Self-Care: Boost your ability to cope with daily stressors by eating healthy foods, staying active, and getting sufficient sleep. Research shows a healthy lifestyle benefits physical and mental health, such as reduced stress and depression and a more robust immune system.

• You Deserve a Break: Take small breaks throughout the day to clear your mind and restore energy, whether at work or in your personal life.

• Create a Daily To-Do List: A practical approach to finding balance in your life is to have a plan or to-do list for each day. This helps you to be organized and control your personal and work tasks. 

Create your task list the night before to give yourself a roadmap for the upcoming day. Keep your work tasks and personal tasks separate to help foster a distinction between the two. Be sure to keep your lists realistic and don’t include unimportant tasks. Otherwise, you’ll race throughout the day trying to get everything done, causing more stress and disbalance.

 

• Practice Time Management: As you execute your daily to-do list, you’ll likely encounter interruptions and other activities that take focus away from achieving your goals. The following are several time management techniques that will help you be in control of your limited time. 

• Don’t Multitask: When you work on multiple tasks at the same time, you may end up wasting valuable time. Multitasking makes focusing on a single task challenging since your focus is split among several tasks.

• Control Interruptions: Prevent distractions by silencing your phone and checking emails only 1 – 2 times daily. Carve out 1 – 2 hours daily where you have no interruptions. Let those who need to know that this is your boundary and why.

• Communicate: When you feel that the demands and volume of work are too overwhelming, talk calmly and professionally with your employer. Your employer must be aware of your concerns to address them. If you have thoughts on a solution, share them.

Conclusion

OnePoll surveyed 2,000 employed Americans to find their reasons for quitting their jobs. The result is that 55% left their careers to find a better work/life balance. 

 

We understand that ongoing work/life stress can impact our well-being physically and mentally. Aside from finding a different career opportunity, there are positive steps that we can take to improve the work/life balance. 

 

Living a healthy lifestyle is essential to improve coping abilities and decrease stress. Taking short breaks throughout the day helps us to refresh and clear our minds. 

 

Creating a daily plan for work and personal tasks and time management allows us to take control of achieving our goals. Communication with colleagues and leadership is key, as well as taking control by reducing interruptions and eliminating multitasking. 

 

Regularly practicing the preceding strategies can lead to good habits that will help you find a balance between your personal and professional life. 

References:

 

https://www.sleepfoundation.org/physical-health/diet-exercise-sleep

https://www.onepoll.us/portfolio/wisetail-the-great-resignation/

 

6 Things to Do When You Get Bad News

The first several minutes after you hear bad news can whirl you around like a tornado. Your mind spins and you can barely even catch a breath. If someone is speaking the news to you, your pounding heart may begin to drown them out. It’s just too much. 

There are good ways to handle bad news, and I will share these tips with you in this article. Try them and see if you don’t recover more quickly from bad news. 

Steady Your Breathing and Don’t Allow Yourself to Panic

 

When you get bad news, it sucks the life right out of you. Don’t panic. Instead, pause and take a few deep breaths. Center yourself. Take a walk as this can help ground you and calm you down. This will give you clarity and the energy to keep moving forward. 

Don’t Avoid the Negative Emotions You Feel, but Don’t Let Them Overwhelm You

 

Attempting to avoid negative feelings may cause more harm than good. Allow yourself to feel the negative emotions as a natural reaction. Emotions are not your enemy. Let yourself react in whatever way it will, as far as emotions go. 

 

Healthy versus unhealthy emotional reactions include:

 

• Healthy: My heart is heavy, and I feel sad.

• Unhealthy: My life as I know it is over. We’re doomed.

• Healthy: I’m angry about this news.

• Unhealthy: Screw life, let’s just give up.

 

Concentrate on Your Physical Well-Being

 

Keeping your calm and maintaining your perspective depends largely on your physical well-being. Try to be as kind as possible to yourself when experiencing bad news. Get sufficient exercise and sleep and avoid taking drugs or drinking alcohol in excess. 

Reach Out to Others for Reassurance and Advice

 

When you feel overwhelmed, vulnerable and threatened, it’s natural to reach out to someone in your social network for reassurance, advice or a fresh perspective. Be sure to choose a person who will listen to your feelings and know positive ways to respond. You don’t want to choose someone who will make you feel worse.

 

Being with other people will allow you to more easily work through your feelings and thoughts, to regain a calm perspective. You can also enjoy engaging in painting, writing or spending quality time out in the natural world. 

Put Everything in Perspective

 

If you tend to hold onto negative feelings for too long, reach inside and attempt to put the situation into proper perspective. Accept good aspects as well as bad ones, in the situation. 

 

Write down things you feel grateful for and remind yourself about the things that are most important to you. This helps you to realize that it’s not really the end of the world just because you’ve received bad news. 

Develop an Action Plan

 

Draw up a plan of how to get your life back on track if the bad news has affected parts of your personal life. Set a deadline when you want to be fully back on track, and no longer dwelling on bad news. 

 

Only use practical plans in moving forward. This creates new opportunities to discover fresh ideas based on those plans. You’ll appreciate the planning when you’re back on track mentally and physically. 

Conclusion

 

The framework created by these positive reactions to bad news will help you to triage whatever the rest of this year and beyond will bring. No one is perfect in their responses to bad news but striving to confront the negative feelings and ideas that directly bother you is much better than allowing them to fester.

 

Ask for help whenever you need it from a trusted person, to help yourself in healing sooner and not later.

Reference

 

How to Cope With Bad News | Psychology Today

 

Your Health Matters: 10 Strategies to Reconnect with Wellness

Mental health is just as important as physical and spiritual health, and together they all make up a whole: wellness. 

 

When we think of "wellness," many people picture a serene yoga studio, stacks of vitamins, or perhaps someone doing deep breathing exercises in the middle of a nature retreat. While all those images capture facets of wellness, the concept is much deeper, more nuanced, and profoundly personal. Wellness isn’t just the absence of illness, it’s a full-bodied, multidimensional approach to living that seeks balance across many areas of life.

 

Wellness is a conscious, deliberate process of making choices toward a healthy and fulfilling life. It’s not a static state but a dynamic practice of growth and adaptation. At its core, wellness emphasizes harmony within ourselves and our surroundings. 

 

To understand wellness deeply, it’s helpful to explore its core dimensions: physical, emotional, social, intellectual, spiritual, environmental, occupational, and financial wellness. Each of these areas intertwines to create a holistic sense of wellbeing.

 

10 Strategies to Reconnect with Wellness 

 

1. Exercise 

 

In order to have a healthy state of mind, it is important to always take care of your body, too. By just taking even fifteen minutes a day to exercise, it can go a long way. This can be anything from going for a walk to running on the treadmill or lifting weights. 

 

If you do this for 15 minutes or an hour, you are going to see a difference afterwards due to the serotonin and endorphins your body releases. Those chemicals can lead to a better state of mind, and even affect your spiritual health, and as a whole, you will feel much more reconnected and refreshed. 

 

2. Eat Healthy

 

To keep your mind healthy, we not only need to take care of our body by exercising, but also by making sure we are feeding it healthy foods. Processed foods can make us feel sluggish, and the amount of salt, sugar, and fat in those foods is not good for your physical health either. 

 

Some healthy foods that are good for your body and brain include fruits, nuts, vegetables, and protein. Our gut health is the key to keeping our mind, body and soul connected to wellness. 

 

Instead of eating potato chips, try eating some fruit, or nuts that are high in protein such as almonds or cashews. By curving those unhealthy cravings and feeding our body healthy fruits and vegetables, we can appreciate nature’s natural snacks and reconnect with overall wellness. 

 

3. Meditate

 

The idea of meditating to some people can seem silly or strange, and maybe even uncomfortable if you have never done it. However, if you wake up in the morning and want to start your day off in a good state of mind, it can be very beneficial. 

 

This can be done by sitting in a quiet space, relaxing your muscles, and by practicing breathing exercises while turning off your thoughts the best you can. 

 

This can be a simple seven-to-ten-minute process that will go a long way. After those short minutes are over, you will feel ready to take on the day. This can also be done at night before bed, when you want to calm your body and mind to get a good night’s sleep. No matter when you do it, meditation is a great way to improve the wellness of mind, body and spirit.

 

4. Make Time for Your Hobbies

 

While we are working adults and we spend most of our days on the clock, it is still important to make time for the things that make us happy, and even bring out our inner child. To reconnect with wellness, you should tap into hobbies that bring you joy and make you happy and to alleviate stress.

 

This could be anything from reading, playing a video game, writing in a journal, painting/drawing, playing a sport, or anything that makes you happy. By making time for our passions and hobbies, we will feel much happier and reconnected to wellness. 

 

5. Learn Something New

 

A strong way to reconnect with wellness is by going out of your comfort zone and trying something brand new. This can be uncomfortable at first, but in the end, you can at least be proud of yourself for giving it a try, and it may even become something important to you. 

 

Some ideas for trying something new can be anything from learning a new language, trying a new sport, or even going to a new coffee shop that you don’t normally go to. It can be anything—simple or big. This is a great way to improve your overall wellness. 

 

6. Show Gratitude 

 

There are many ways to practice gratitude, and by taking time each day to show gratitude to someone or even yourself, you can easily reconnect with wellness and happiness. Gratitude can be manifested in many different forms, especially by doing acts of kindness every day, or as often as you can. 

 

Tell someone you appreciate them, give them a hug, go to a shelter and volunteer, make a donation, and start looking at life through a more positive perspective. You will be surprised at how fast your life will shift into the light. 

 

7. Remember to have Compassion and Forgiveness 

 

This one can be a bit of a challenge if you are someone who does not forgive easily, but if you try to have compassion and forgiveness for yourself or others, the benefits for your overall happiness, wellbeing, and wellness are tremendous. We are not able to truly achieve wellness if we cannot forgive ourselves or others.

 

8. Help Others

 

By helping others overcome challenges and giving them advice on their own decisions and choices in their own lives, you are challenging yourself to become the best version of yourself, and to reconnect with your overall wellness. Helping others can be extremely beneficial for the people you help and also for yourself. 

 

Some examples of how you can help others include things like volunteering for a charity, offering to help elderly neighbors/family members with chores and errands, asking someone if they need assistance in buying food or essentials, they may not have the means for, and maybe even tutoring children and/or students in subjects you can help with.

 

9. Reflect

 

Sometimes it can be hard to make time to sit down and think about changes you want to make in your life—whether it’s due to having a busy schedule, or just not enough motivation. 

 

However, if you really want to challenge yourself to living the best life you want for yourself, it is important and essential that you challenge yourself every day, and that includes making the time to sit down, write out your goals and dreams, and reflect on what changes need to be made. 

 

10. Mindfulness

 

Just like the well-known saying goes, “think before you speak,” it is important to be more mindful. Being mindful is one of the best ways to challenge yourself to live your best life and reconnect with your overall wellness. 

 

Being mindful helps you stay connected to the present moment. Some great ways you can practice mindfulness before making any certain decisions can include practicing breathing exercises, reflecting on your day, connecting with nature, or journaling. The present moment is the most important time of your life because it is never going to be experienced again.

 

Final Thoughts

 

Remember, your mind, body, and soul are all connected and make up wellness as a whole. Take care of each one individually, and you will be able to live a happier, healthier life. Take control of your life again and get started now! 

 

5 Ways to Reinvent Yourself When You’re Stuck in Life

If you’re like most people, you may have done more in your career and life than you ever dreamed of doing. Your life changes when you do such things and will continue to change as long as you keep your mind open to reinventing yourself.

 

Change is an amazing thing for humans! You must keep pushing yourself. Don’t sit back and revel in what you have accomplished, and then be the same person you were when you were younger. You must continue to grow and evolve in order to have a life that is interesting and dynamic. 

 

Here are 5 ways that you can reinvent yourself when you are stuck in a rut in your life.

 

1. Redirecting Your Life

 

This redirection can be perceived as a setting of goals or visualization. As you ponder the difficulties you have overcome in the past year, you can begin moving forward and looking at the new, bright year ahead. Start each year with positivity and hopefulness. 

 

Be sure to write down your goals, so they will be more easily visualized and seen in real time. After you write down your goals, break them into mini goals. Those are easier to track one day at a time. Redirecting yourself through setting goals will help you to achieve them, albeit not immediately. 

 

2. Making a Bucket List

 

When you’re stuck in a rut in your life, take some time and imagine what your work and personal life could look like. Ask yourself questions and write the answers down. Writing the answers down is a simple act that brings forth forward momentum and clarity, making it easier to fulfill your aspirations and your purpose in life. Take the time to imagine your life as it can be and follow the directions to take you to that life. 

 

3. Starting Small Makes Big Changes Achievable

 

Starting small is the best way to make big changes in your life. The smaller changes make it easier for you to stick with your changes in the long run. If you’re trying to accomplish too much at once, the changes may not be sustained, and you’ll feel overwhelmed. Remember:

 

• Drastic life shifts are always intimidating.

• Starting small makes them less scary.

• Take one small step at a time.

 

Something as small as starting your morning routine 30 minutes earlier can be one simple step. That way, your body will become accustomed to changes you make. 

 

4. Cultivating Presence

 

It may seem that you’re told you need to do more, rather than being more. If you follow that order, you may begin to function just on autopilot. Switch off that autopilot by using mindfulness techniques. This will be helpful in rerouting your thinking. You will not worry about the past or the future as much, so you can become rooted in the present. 

 

You can also take a step back to make your decisions from a calm, clear place, rather than making them amid chaos and being always busy. 

 

5. Identifying Areas of Your Life You Want to Change

 

Reinventing yourself can be accomplished in part by identifying the areas of your life that you’d like to change. Explore just what you want to change. You may often view transformations as “before and after” or “black and white.” 

 

However, changing even small areas of your daily life may have a wonderful ripple effect. Holistically assess your life and look at each area, before identifying those you want to change. 

 

Conclusion

 

It only takes one skill, one bit of information or one thought to begin reinventing yourself when you’re stuck in life. The power is always within you. It just needs to be unlocked. Once you have unlocked the power using the steps above, you’ll see endless possibilities for your future. Start creating and living the life you most desire. 

 

References

 

https://carenmerrick.com/how-to-reinvent-yourself-regardless-of-age-or-circumstance/

 

https://thecreativeindependent.com/guides/how-to-reinvent-yourself/

 

https://psychcentral.com/blog/feeling-stuck-in-life-tips-to-move-forward#when-to-seek-help