Time Management: Boost Productivity With Effective Strategies

Time management at its simplest is the way you make use of your time. Your productivity is what you can do in a given frame of time. Your projects will progress more quickly if you can accomplish more each day. If you have many distractions, this will lessen the amount of progress you can make.

 

Here are some strategies to boost productivity. You can start using most of them now.

 

1. Focus your time on one thing before you start another.

 

Lots of people like to multi-task, but that is actually not as efficient as finishing one task before starting another. If you try to do more things at once, it can have a negative impact on your cognitive ability. This may make you feel dissatisfied with the progress you make, or you may feel unproductive.

 

Compartmentalizing your tasks is helpful, too. For example, if part of your job involves writing, you can plan:

 

• Mondays are for researching.

• Tuesdays through Thursdays are for writing.

• Fridays are for editing.

 

This will help you remain on one task until it is completed, which is the easiest way for your mind to focus on what needs done first. 

 

2. Plan your next workday the day before.

 

Workdays may often leave you scrambling, since it feels like you’re behind on projects before you start the day. Rather than planning your workday in the morning, spend the last 10 minutes of every day planning for tomorrow. 

 

This plan increases motivation, since you’ll know what’s in front of you before you log in each morning. It will also ensure that your most important tasks for each day get done. Rather than hurrying at the end of the day to finish things up, you can incorporate your most important tasks into your schedule for the next day. 

 

3. Limit the distractions that lower productivity.

 

It’s natural to become distracted once in a while. Co-workers, social media, email and many other things could derail your progress. Some of these can’t be controlled but dedicate your effort to limiting how many things are able to distract you. 

 

Identify distractions and find solutions that will minimize them:

 

• Should you leave your cell phone in another room?

• Should you turn off email or text notifications?

• Should you disable social media platforms on your work computer?

 

These will all help you to limit distractions and stay focused on your work. 

 

4. Track the time you have and how you use it. 

 

Time management is most effective when it increases the time you have to devote to important tasks. When you do that, you’ll gain the independence and freedom to spend more time doing things you like, without it affecting your tasks that need completed. 

 

Keeping a time log sounds rather boring, and it takes a bit of time itself, but it’s time you’re investing in getting projects done. If you’re trying to optimize time, you need to know where you are spending time, and what tasks are being accomplished. 

 

5. Take a bit of time to recharge yourself.

 

Being productive is certainly the goal, but you do need to take occasional breaks, as well. Making time in the evening and planning for a good sleep overnight will help you to perform the next day. 

 

Breaks between work meetings allow your brain to reset, which will lower your stress level, along with everyone else’s. Taking time now and then to relax will help in keeping you energized and capable of improving your focus when you get back to work. 

 

Conclusion

 

There isn’t one special strategy for improving your time management, so try out one or a couple at a time and see how they work for you. Prioritize your tasks based on their importance and take time to reassess them. 

 

Use online apps and tools that will boost your productivity. Hone your time management skills to keep moving forward in working easier, faster and better. 

 

Sources

 

https://www.coursera.org/articles/time-management

 

https://asana.com/resources/time-management-tips

 

https://www.upwork.com/resources/time-management-strategies

 

https://www.rainsalestraining.com/blog/time-management-tips-to-boost-your-productivity

 

https://www.usemotion.com/blog/time-management-strategies

 

Schedule Your Worries for a Clutter-Free Mind

The odds are you deal with mental clutter every day. Even the most mentally calm and focused individual engages in clutter-gathering activities. Do you ever ...

 

... ruminate needlessly over some experience in your past or some unknown situation in your future?

... obsess over an interaction you had with someone, good or bad?

... worry and "what if?" yourself crazy about something out of your control?

... hold tightly to negative experiences, emotions, and feelings?

... constantly surround yourself with external distractions and a continual barrage of sensory input?

 

These create mental clutter. It wastes your brain-based energy and your valuable time. These and other mentally cluttering activities lead to disorganization and distractions, confusion and a lack of mental control, poor productivity, and can even cause physical fatigue. The more mental clutter you experience, the more negative emotions and feelings you have to deal with.

 

Stop Worrying All of the Time and Schedule It Instead

 

You wouldn't be human if you didn't worry about different aspects of your life. You want to be your best and create the best life experience. That means you're going to fret, worry and wonder over any number of topics from time to time.

 

Your worry comes about because of fears, expectations, concern over potential outcomes, and other reasons. Instead of engaging these worries when they pop up, schedule a time each day to deal with what's happening in your mind. When something worrisome enters your mind, you tell yourself you'll deal with it at a previously scheduled time.

 

Then consciously get your mind involved with something else. Do anything that requires your conscious devotion. This will push your worry to the back burner of your mental stove, which can be dealt with later. 

 

Stop spinning the wheels of your mental machinery. Your worries don't have to take over your mind and start cluttering your mental storage space. Deal with them by appointment, sometime in your schedule, where you can give them your undivided attention.

 

Schedule this worry-work at the same time each day and each week if possible. When you perform the same activity at the same time, eventually, your mind will notice. It begins to expect you to handle your worries at a designated time. You'll discover you start to worry less because your mind is used to ignoring these thoughts when they are off schedule. This can limit the worrisome thoughts you have to deal with throughout your day.

 

Be More Productive with These 3 Tips

Everyone knows that productivity is essential to success, but being productive is often easier said than done, especially in the age of the internet when many people are working from home. If you want to become more productive but aren't sure how to begin, try following these three easy tips to get you started.

 

Tip 1: Have A Plan

 

It’s extremely difficult to be productive if you aren't sure exactly what you have to do. This is why you need to start your journey to productivity by having a plan. This can be a plan for the day, the week, or even the month, whatever suits your work style. 

 

It's best to make the goals small and achievable daily—this will help you stay focused and on track. It will also help keep you motivated as you will feel accomplished every time you cross something off the list. 

 

Tip 2: Don’t Give In To Distractions

 

This is a tough one. Distractions come in all shapes and sizes, everything from technology (your phone) to food and even your friends or coworkers. The best way to start being more productive is by finding an area you can work in with little if any, distractions. This could mean removing the TV from your office or finding somewhere to work that isn’t the kitchen. 

 

Then you should commit to not picking up your phone or checking your email for a specified period of time while you work. You'll find this helps tremendously with keeping you on task and preventing you from wasting time on something you don’t need to waste time on.

 

Tip 3: Take Breaks

 

Numerous studies have shown that your brain works most effectively when it takes frequent breaks from a difficult task. Some people like to specify and time these breaks using a timer for maximum productivity. But you don’t have to rigidly schedule breaks to benefit from them. Even just stepping away from your desk for five minutes because you're frustrated at something can do wonders for your productivity levels, as well as your mental health. 

 

Although it can be difficult to stay on task, it's quite easy to boost your productivity simply by having a plan, avoiding distractions, and taking adequate breaks. Employ all three in your life, and you'll likely be surprised by how much your productivity increases!