The Twice-a-Day Ritual That De-Clutters Your Mind, Helps You Sleep Better, Relieves Stress, and Boosts Mental Focus

Scott Bea is a clinical psychologist who understands how clutter can wreck your mental and physical health. He tells us that visual clutter, anything that falls within your line of sight but isn't necessary, cranks up your production of cortisol. That means more stress and anxiety.

 

Clutter negatively affects your self-esteem level, even if you don't consciously believe it's that big of a problem. Mental and physical clutter kills your ability to focus and be productive and can lead to sleep loss.

 

Physical clutter in your environment can lead to mental clutter. 

 

Your senses are constantly trying to deal with everything they detect in your messy, disorganized space. This fogs up your brain and gets it working overtime. When you remove visual, physical, and mental clutter from your life, you gain better control of not only your mental abilities. You also boost your self-esteem and feel good about what you've accomplished.

 

The Downside of a Cluttered Mind

 

Before we discuss how you can do some spring cleaning in your mind, let's get a little negative. Sometimes understanding the downside of a situation can motivate you to take action. Here are a few of the unfortunate symptoms of a cluttered mind.

 

• You constantly focus on the negative and have difficulty seeing things positively.

• You worry about things you have no control over.

• It isn't easy focusing your attention and having clarity of thought.

• You are easily and frequently distracted.

• Your brain never shuts down and is always processing information from multiple topics and lists.

• A cluttered mind can lead to multiple sleep problems.

• It's common to feel physically drained, mentally confused, and unproductive.

 

When your mind is cluttered with unnecessary "stuff," a lot of energy is required to deal with it. This can make you feel run down and fatigued. You don't feel like doing anything or dealing with anything.

 

Don't worry; there is a simple solution you can use twice a day to sleep better and relieve the stress your mental clutter is causing. You will find it easier to focus, and you'll be more productive as well. Here's what you need to do.

• Write it down when you wake up.

• Write it down when you go to bed.

What is the "it" that you should be writing down? Your thoughts. Your feelings. Anything that's going on in your head. In the morning, write out a game plan for the day. Prioritize important things and keep everything else off of your list.

 

At night, read over what you wrote that morning. Then unload your mind. Back up the mental dump truck and get it all out. If random thoughts bother you during the day and are still on your mind, let them stand up and be recognized.

 

Writing out your thoughts is such a powerful way to clear your mind. When you do this regularly in the morning and at night, you'll find you sleep better, and you're more productive during the day. This won't stop your ceaseless inner chatter. It gives you control over it while ensuring a lot of mental clutter doesn't take up full-time residency in your mind.

5 Common Public Speaking Mistakes

Even though most people don’t enjoy public speaking, there are strategies to doing it well. You don’t have to be a professional speaker to make an impact on your audience. One way to feel most comfortable speaking in front of others is to recognize and avoid these top 5 mistakes.

1. Memorizing or reading your entire presentation. 

 

Your audience came to hear you speak to them - not read or deliver a rote, memorized performance. Your responsibility is to communicate with your audience, not at them. By treating your audience as if you were having a conversation in your living room, you will find that you are much more comfortable and in better control of your nervousness. 

2. Not knowing your material.

 

If you are not familiar with your words or how your speech or presentation is meant to flow, then you are likely to make more errors. Making a mistake or two is not the issue - making a lot of them is! 

3. Speaking too fast.

 

Controlling your speed is extremely important if you expect your audience to be able to understand what you are saying. Listening to someone move at 100 mph takes much more energy than listening to them at 75! Incidentally, talking at a furious pace saps your energy as well. 

4. Staring at an object on the wall. 

 

You should not focus your attention on a spot on the wall or above the heads of your audience. Look the audience in the eye. Make that contact with your listeners, and you will then be aware of their reaction to you. Remember, public speaking is a form of communication. If you are not making eye contact, then you are not communicating. 

5. Running Out of Air.

 

Breathlessness on the podium is one of the most common mistakes made because many novice speakers do not think to breathe. If you wait until you are totally out of breath, you will then be required to inhale a huge amount of air in order to fill your lungs. In doing so, you will experience breathlessness and a tightness in your chest. My advice is to learn to breathe with the support of your diaphragm - truly the best means of controlling nervousness - and then practice supplementing your air supply before you are depleted. 

 

These 5 common mistakes can be easily rectified if you know your material, converse with your audience, learn how to control your speed, make eye contact with your listeners and remember to breathe.

8 Top Public Speaking Tips

So, you've got to give a speech in public? Once your stomach stops churning, here are some public speaking tips that should make your job easier. 

 

1. Outline your speech 

 

Write out what you are going to talk about. Your outline should cover all the points you want to make in your speech, in a reasonably logical order. 

 

2. Make notes 

 

One of the easiest ways is to use old-fashioned 3x5 index cards. Each one should have a bullet point on it that you can expand on. If you're using a PowerPoint slide show, then this should give you the basis for your notes. 

 

3. Practice your presentation 

 

Stand in front of a mirror and practice your speech. If you're likely to be embarrassed, do this while no one else is at home. Speaking out loud is a necessary part of this practice. Sure, it may be uncomfortable the first few times you try it, but you'll get better as you go along. Note where you stumble—this will help you decide where you need to change your speech slightly. 

 

4. Talk to one person 

 

It doesn't matter whether you're talking in a business meeting with one other person or addressing hundreds, or even thousands, of people. Talk as though you are talking face-to-face with one person. If you've got a large audience, focus on one person and talk to them. 

 

5. Stay away from humor 

 

Unless you're a renowned after dinner speaker, humor is best left out of your speech. Not everyone shares the same sense of humor so you’re likely to either fall flat (no one will laugh) or you’ll offend someone unintentionally. It’s safest to just avoid humor unless it’s spontaneous.

 

6. Don't fidget 

 

If you've got a podium then there's a natural place to put your hands. If you haven't, plan ahead of time what you’ll do with your hands so you don't fidget or gesture too much. Fidgeting makes you look nervous! 

 

7. If you stumble, carry on 

 

Most of your audience will be relieved that it's not them giving the speech. If you stumble, recover as fast as you can. Do your best not to get flustered and make sure you keep your place in your speech so you can recover from any glitches quickly. 

 

8. Keep it short 

 

Unless you've been told that you absolutely have to speak for a set amount of time, stick to the idea that less is more. Don't bore your audience. Ideally, they should be wanting more when you've finished your set speech. 

How to Craft the Ideal Elevator Speech

Networking is one of the key tools that can make the difference between a good career and a great career. Many people shy away from networking or fumble around when meeting new people because they don’t know what to say about themselves. They’re missing an opportunity to connect with the very people who need them! The secret is in crafting a short and powerful “elevator speech.”

 

The most effective elevator speeches are succinct, carefully-crafted messages that immediately tell someone why he or she needs to hire you. An elevator speech should tell the listener: 

 

1. What you do

 

Consider what you do. Then think about how you distinguish yourself from the other people in your niche and what makes you unique and memorable.

 

2. Who your target audience is

 

Visualize your ideal audience member. Think about what that person is lacking or what problems they have.

3. What need you fill

 

In this step, think about how you fill the need of that audience and what skills or talents you have that they need. 

4. What result you would like from this encounter

 

The last part of the elevator speech helps you to take this contact to the next level. What are you looking for? A meeting? A name of someone who can help you? A resource? Ask!

 

This type of elevator speech focuses on your target audience: what they lack, what they need and why you are the best person to solve their problems. This type of message is more likely to encourage your listener to talk to you, find out more about what you do, have another meeting and eventually hire you or refer you to someone who will hire you. 

 

Put these elements together using the following template: 

 

As a ____________________________________________________

                                  (Describe yourself) 

 

I help____________________________________________________ 

                                 (Your target audience) 

 

to _______________________________________________________

   (Describe the need that you fill for your target audience) 

 

so that they ________________________________________________

                                 (The benefits that they gain) 

 

Here's what I would love for us to do: ______________________________

                                                       (Your goal from this encounter) 

 

You can refine your Elevator Speech in a few ways: 

 

1. Change any long words or jargon into everyday language 

2. Cut out unnecessary words 

3. Finalize your speech by making sure it is no more than 90 words long (excluding the last part where you state your goal). 

 

Practice your speech so that you are comfortable with the message, and you feel authentic when saying it. Try it out in front of a mirror and then say it to your family and friends. 

7 Things to Remember When You Feel Overwhelmed

Feelings of overwhelm can threaten your happiness and your relationships. When you take on more than you can handle, your body reacts with elevated stress levels. Often it results in you being short with other people. You may also forget to eat as you focus on getting your list done. Eventually, you may develop other mental health issues if you keep putting yourself through the same paces without any break.  

7 Things to Keep in Mind When You Feel Overwhelmed

At times, everyone gets overwhelmed, but that doesn’t mean you are a lost cause. Here are seven things to remember when you start feeling overwhelmed: 

• Your emotions are natural: Feelings of overwhelm are often a sign from your body that it is time to slow down and scale back. You can also control your feelings, so addressing this feeling and replacing it with better ones is possible.

• It isn’t the end of the world: This is part of life. The good news is that you can stop the feelings of overwhelm by recognizing it for what it is and taking proactive steps to prevent the cycle from happening.

• Now is a good time for a brain dump: Overwhelm leaves our minds cluttered. By writing down all of the things, you need to do or feel, you are alleviating some of the mental energy you have had to expend keeping it all in.

• Take action instead of wallowing in your thoughts: Action breeds more movement and will propel you out of your feelings of overwhelm. Additionally, new opportunities will crop up to help you chip away at your project.

• Avoiding digital stimulation is the better choice: Getting lost in social media will only leave you feeling worse when you realize you lost time to work. Notifications can leave you in a constant state of panic. Remember that it is okay to turn off notifications for periods of time and focus on what you need to get done.

• Stepping outside is a good thing: You do not have to be tied to your desk and laser-focused on what needs doing. Give your body the break it deserves to help you reset and recharge.

• You have been here before: More than likely, you have felt this way before. It won’t last, and you can shorten the timeframe by being proactive.

Feelings of overwhelm don’t have to stop you from being productive. Remember that this happens to us all, and you can take action to overcome it.

 

How to Deal with Constantly Feeling Overwhelmed

Do you get tense just thinking about all of the responsibilities you have? If so, you probably deal with feelings of fear, frustration, anxiety, and maybe even anger. Once in a while, you may deal with these feelings, but when it is each day for weeks or months on end, it is time to learn how to deal with them. 

6 Suggestions to Deal with the Constant Feeling of Overwhelm

Don’t let yourself get caught up in the struggles that come with an overstuffed plate. Instead, take these steps to help you deal with those constant feelings of overwhelm: 

• Try to Find the Primary Cause: Think about what is going on in your life or career. Ask yourself what is causing you to feel stressed and overwhelmed? Do you have an enormous project weighing you down? Is there something that can be delegated? If you can hand off the task, do so. If it is a large project, break it down into manageable steps. 

• Breathe Deeply: Feelings of overwhelm will leave you tense, and you may be breathing in shallow bursts. Slowing down to breathe from your diaphragm will help you lower your stress response. It will help you reassess what needs to be done.

• Establish Boundaries: You need to expect that you will disappoint people, but you will want to learn to tell people ‘no’ for your well-being. Do what you need to ensure your feelings of overwhelm do not overtake you. You may determine that you will not answer any email between the 9 and 10 AM hours so that you can focus on project work.

• Ask for Help: Sometimes, fighting overwhelm needs more than better calendar management. The listening ear of a friend or understanding HR personnel may be what you need to get through the day. They can help put things back into perspective.

• Keep a Journal: Journaling has many benefits. One of which is to help you clear your mind so you can process thoughts. Expressing yourself freely on paper will bring you much relief.

• Put Perfectionism in Its Place: We use perfectionism as an excuse to make some projects appear bigger than they are. It also encourages procrastination which means things pile up, and then you are overwhelmed at the mess. Instead, use your boundaries to determine if you really need to take on a particular project or if someone else can do it.

Fight back against overwhelm when you step back, assess the situation, take a deep breath, and ask for help.

6 Steps You Can Take to Stop Feeling Overwhelmed

It’s 2 PM, and you are frustrated because you have accomplished nothing. Your list is still as long as your arm and more have been piled on your plate. Your heart starts racing while you get more agitated at your circumstances. 

Then it hits – the feelings of overwhelm threaten to drown you. It’s possible to reign in those feelings of overwhelm and kick them to the curb. If you let these feelings get out of control, your body will reap the negative consequences, including poor eating and sleeping habits.

How to Stop Feeling Overwhelmed

Are you ready to stop the feelings of overwhelm that threaten to overtake you? Put these six steps into practice: 

• Determine What Is Triggering the Feeling of Overwhelm: What started these feelings? For example, were you late to work because you overslept after staying up too late watching movies or working on a project? Take note and write it down if you need to.

• Reframe Your Feelings: You will probably be full of negative thoughts and emotions. Instead of giving in to anger or hopelessness, replace it with empowerment and determination to tackle what is before you.

• Sit Up Straight: As you feel overwhelmed, you may respond physically by hunching forward and taking shallow breaths. Take a moment to straighten up and take several deep belly breaths. The change will reinforce to your brain that you are switching emotions. 

• Decide on One Small Step You Can Take Right Now: Look over your list, and decide on a tiny thing you can do at that moment, and do it. Once it is accomplished, pat yourself on the back and choose another task. With each one, you slowly tackle those items that have been weighing you down. Also, you reinforce to yourself that you can get things done.

• Get Over What You Can’t Control: Focusing on things you cannot control is a waste of time, energy, and emotions. If you can do something about a situation, then take action. However, if you cannot, why not relax and let worry slip away.

• Guard Your Calendar: A significant culprit to being overwhelmed is not protecting your time. It is okay to say no and leave some white space on your calendar. It is up to you to ensure keep your calendar free from being overbooked.

You can beat the feelings of overwhelm by being proactive and getting your emotions under control. Once you do, you will be empowered to knock out that To-Do list and protect your time.

Adapting Your Goals to Changing Times

Adapting goals to changing times is essential for staying relevant and effective. In a rapidly evolving world, what once seemed like a clear path to success may become obsolete or impractical. By continuously reassessing and adjusting our goals, we ensure they align with our current realities and opportunities. 

 

This flexibility not only enables us to remain responsive but also empowers us to seize new chances and mitigate risks as they arise. Adapting goals to changing times builds resilience, allowing us to navigate uncertainties confidently and creatively and reinforcing our sense of control and capability.

 

Distractions Are the Enemy of Goal Achievement

 

Distractions interfere with goal achievement, diverting our attention and energy from what truly matters. Whether they come in the form of social media notifications, procrastination habits, or unexpected interruptions, distractions sabotage our progress and diminish our productivity. 

 

They fragment our focus, making it challenging to maintain momentum and stay on track toward our objectives. Moreover, frequent distractions can erode our motivation and confidence, hindering our ability to make meaningful progress. 

 

That’s why developing discipline and creating environments that support concentration is crucial. Use strategies such as time-blocking, setting clear priorities, and minimizing disruptions to safeguard your focus and maximize your chances of success. For example, you can set specific times for checking social media or use productivity apps to block distracting websites during work hours. 

 

By recognizing distractions as obstacles to be overcome rather than inevitabilities to succumb to, we not only gain control over our attention but also steer toward our goals with unwavering determination, fostering a sense of motivation and accomplishment.

 

Review and Revise Regularly

 

Reviewing goals regularly, ideally monthly or quarterly, ensures they remain relevant and align with your ever-changing priorities and circumstances. This involves assessing your progress, identifying potential obstacles, and adjusting your strategies accordingly to stay on course towards achieving your desired outcomes. You can use tools like goal-tracking apps or create a simple spreadsheet to keep track of your goals and their progress.

 

As you review your goals, stay current about emerging trends, technologies, and market dynamics that may impact them. Be willing to let go of outdated strategies or aspirations that no longer serve their purpose. Instead, focus on identifying fresh opportunities and recalibrating your goals accordingly.

 

Welcome change as an opportunity for growth rather than a threat or setback. By remaining proactive and flexible in adjusting your goals, you ensure they align with your evolving vision and aspirations, fostering a sense of proactivity and forward-thinking.

 

By recognizing distractions as obstacles, we can empower ourselves to take charge of our focus and productivity. For instance, by understanding that we can choose when to check our phones for notifications, we can better manage our attention. Through strategies like setting clear priorities, scheduling focused work sessions, and minimizing interruptions, we can create environments conducive to concentration and maximize our chances of success. By embracing discipline and mindfulness in our approach to distractions, we unlock the potential to achieve our goals more efficiently and confidently in an increasingly distracted world.