6 Changes to Your Schedule to Help You Manage Your Time Like a Pro

You’ve learned some tricks on how to manage your time, whether you’ve learned from a boss, a friend, or on your own. Yet putting those tricks into action is a different story. You have to learn how to make a schedule for yourself, which sounds about as daunting as being your own boss. Take out your self-starter hat and get ready to learn how to manage your time all on your own with these six hacks!

 

1. Leave Wiggle Room Between your Time Blocks

 

Friends, meet buffer-time. No one should have a fully stacked calendar with no time in between for a break. Block out buffer-time on your calendar in between meetings and tasks. Your future self will thank you when your days are more productive, and the hours are less exhausting. 

 

2. Organize Yourself

 

This is a big life change for some people because organization habits don’t always come easily. At first, it may feel like you are spending extra time trying to stay organized, but the payoff is worth it. Here’s a staggering statistic: On average, Americans waste about 2.5 days a year looking for misplaced objects. Don’t be part of that statistic! Find a place for your belongings and always put them back where they belong. This goes for computer files too! Create a simple filing system and save new documents to the correct location. 

 

3. Make Use of the 80-20 Rule

 

Have you ever heard of the Pareto Principle? Otherwise known as the 80-20 rule, this principle says that you can get 80% of the work done in 20% of the time. Similarly, 80% of the results come from 20% of the actions. It can be applied to many things in life, so it’s a great concept to apply to your usage of time. Get in the habit of noticing what tasks get the most results. Spend more time on those actions and cut out some of the responsibilities that take up time but don’t produce the outcomes you are looking for.

 

4. Stop Waiting

 

Every once and a while, you’ll inevitably have to wait for something: at the grocery store, in the doctor’s office, in traffic. Instead of actually waiting, or deferring to your phone for entertainment, do something productive with your time. Listen to a podcast you’ve been dying to try out, read a book on an interesting topic, or write in your journal. Turn waiting time into productive time.

 

5. Organize Your Tasks in Blocks

 

Batch all your similar tasks together. For example, don’t check your email every time someone pings you. If it’s urgent, go right ahead, but otherwise, set a time block every two hours or so to plow through all your emails at one time. This keeps you focused, which is a more efficient way to work. 

 

6. Try to Do Less

 

This may sound like a slacker approach, but it’s not. Believe it or not – we take on way more than we need to, meaning we take on more than is beneficial to our work. If you find yourself planning parties, chatting with your coworkers, and dabbling in another department’s workload, you may have spread yourself to thin. By doing that, you’re not helping yourself or your peers. In the end, you could wind up letting down people because you overpromise and under-deliver. 

 

5 Simple, Yet Effective Time Management Tasks You Should Start Using Today

Are you trying to become an expert time manager? Have you noticed you don’t spend your time well throughout the day? We could keep going with these questions all day, but that would be a waste of time, right? We’re going to jump into five simple, yet effective time management tasks you should incorporate into your daily life. 

 

1. Track your Time

 

If someone asked you how long you spend reading emails every day, what would you say? What about your lunch break? Chances are, you don’t really know how long you spend on certain time blocks of the day. Start tracking your time and learn how to make changes so you can maximize it. 

 

2. Set up Time Blocks

 

When you have a certain set of tasks to do every day, set up time blocks for yourself. Give yourself 2 hours to do one thing and then 1 hour for another. It becomes a competition against yourself because you’ll be rushing to beat the clock, competing against yourself.

 

3. Plan it out

 

Morning person or a night owl, it doesn’t matter. Use the beginning and the end of your day to make a plan and try your best to stick to it. Before you leave work at night, write a list of important tasks to get done the next day. In the morning, prioritize your list and review the items. Then, get to work!

 

4. Get it out of the Way 

 

Eat that frog – Mark Twain said it himself. Pick the most important, and most dreaded, tasks first, and knock them out first thing in the morning. It’s such a relief once you finish them, and then the rest of your day is devoted to tasks that you care more about and find more challenging. 

 

5. Delegate When You Can

 

If you have a task on your plate that a subordinate could do (maybe even better than you could), delegate it to them. Some people worry that this is a bad work ethic, but it’s part of company culture. You’re all on the same team, so it’s a matter of asking for help rather than being lazy. Understand what your point of genius is and use your time for those important tasks while handing off things that you aren’t great at or that are below your paygrade. 

 

We kept it simple with these tasks. Time management is an art worth perfecting, and you’ll get there. Check-in with yourself (and the clock), and make sure you’re really optimizing the hours you get in the day. And if you don’t, fear not! There’s always tomorrow. It’s a constant work in progress, so do your best, and the rest will fall in place. 

 

7 Tips for Creating a Simple Morning Routine at Work

When you want to create a better day for yourself, you need to start out where you begin. This means having a morning routine at work as well as at home.

 

Think about this for a moment. A morning routine at home will set you up for success by getting you out of bed and ready to transition into wakefulness. 

 

Likewise, a morning routine at work can get you settled into a mindset of getting work done and ready to face the work world. Think of it as a series of steps designed to transition you into productivity.

 

How can you do this?

 

Start with How You Get There

 

Don't arrive stressed out at the very last second. To set yourself up for success, it's important to arrive with time to spare after a relaxing commute. Strategize to make this happen by allowing enough time to get where you need to go. Also, consider your route. Heavy traffic or construction is always more stressful in the long run, so you might want to adapt your route to a quieter one to reduce unwanted stress.

 

Schedule Check

 

What do you have going on today? What work is expected from you by what time? Get a mental picture of the day by noting what needs to happen when.

 

Set-Up

 

What needs to happen so you can get your work done? Are you lacking supplies or resources? Are there things you might need to delegate? Taking a few minutes to track down these items will help the rest of your day run more smoothly.

 

Habit Check

 

What detractors are already pulling at you, trying to derail your day? If you're someone who checks your phone often or can get caught up socializing with coworkers, think about how you can limit these activities as part of your routine. For example, you might want to schedule email checks at certain times or limit socialization to break times.

 

Make a List

 

Jotting down the 3-to 4 big items you want to get done today will help give you a clearer view of what needs doing and set up your goals.

 

Get Comfortable

 

Before you buckle down to work, do you need coffee? A Bathroom break? Do these things now, so you don't have to break concentration later. Also, take a minute to stretch if you haven't yet.

 

Begin

 

Time to get going. Take the first item on your list and dive in, concentrating fully on what you’re doing.

 

Of course, adapt your routine to fit whatever you need to get started for the day. The key here is to be intentional in your actions, shift your mindset, and set yourself up for success. Do only what works for you.